Phoenix Aviation – Work with us Uncategorized Executive Administrative Assistant

Executive Administrative Assistant

November 4, 2022November 4, 2022| adminadmin| 11:35 am
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EXCITING CAREER OPPORTUNITY

Phoenix Aviation Limited (PAL) seek to recruit a qualified and competent individual to fill the following position.

EXECUTIVE ADMINISTRATIVE ASSISTANT

Role

Working in the General Manager (GM) & Accountable Manager’s (AM) office, the main function of this position is to coordinate and ensure timely flow of information to and from the General Manager’s office.

Key Responsibilities

  • Act as the point of contact among the executives, employees, clients and other external partners.
  • Manage information flow in a timely and accurate manner.
  • Manage the GM’s active calendar of appointments, correspondences, and full travel plan, itineraries, agendas, include coordination of travel activities.
  • Make travel and accommodation arrangements.
  • Act as an office manager by keeping up with office supply inventory.
  • Format information for internal and external communication – memos, emails, presentations, reports.
  • Organize all the GM’s meetings and manage the daily schedule, ensuring communication of the schedules in advance and keeping appointments and meetings on time or changing schedules whenever necessary.
  • Must be adaptable to the changing requirements of the GM plus other internal and external requests.
  • Coordinate meetings and take meeting notes for meetings chaired by the GM.
  • Manage external contacts for the GM, proactively understanding who they are, which are the priority contacts, and keeping track of periodic communication needed for priority contacts.
  • Review email correspondence addressed to the GM and take the appropriate follow-up actions as required in consultation with the GM.
  • Handle confidential information in a professional and discreet manner.
  • Other tasks as requested by the office of the GM.

Essential Requirements

  • Bachelor’s degree in Business Administration or related qualification. Aviation background is an added advantage but not a requirement.
  • Previous equivalent work-related experience supporting senior-level executives.
  • Must possess strong organizational skills, excellent verbal/written communication skills, and excellent interpersonal and time management skills. 
  • Must have good computer skills, including MS Office Suite, and be able to cope with multiple priorities. 
  • Must present professional demeanor and possess excellent customer service skills with clients and individuals at all levels of the organization. 
  • Demonstrated ability to handle confidential information appropriately.
  • Keen attention to detail and ability to work independently.
  • Flexibility in working hours is a requirement.       

How to apply

For further information on any of the above positions, send your enquiry to careers@phoenixaviation.co.ke

Please send your application and Resume, referring to the position applied to on the email subject to careers@phoenixaviation.co.ke  to be received by 1700 hrs on 30th October 2023.

Phoenix Aviation Limited is an equal opportunity employer.

Only shortlisted candidates will be contacted for interview.

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